Advanced Business Manager

Supplier Invoice Approval

The Supplier Invoice Approval module is a critical component for managing the approval of supplier invoices.

Here is a breakdown of its key features and steps:

Invoice Entry on Hold

Invoices or subcontractor claims are logged into the supplier ledger. Instead of processing them immediately for payment, they are placed on hold. The hold status prevents payment but allows entry into the ledger and updates job costing.


Screen for Approval

Approvers login to view a list of invoices assigned to them. Scanned copies of original invoices or subcontractor claims are available for review.



Approval/Rejection Process

Approvers can either approve or reject invoices. Rejected invoices require a note explaining the reason, stamped with date and time.



Scanning and Attachments Module

Necessary for uploading and associating scanned copies of invoices or claims with entries. Monitoring and Reporting Tools and reports are provided to track invoice approval progress. Approvers can filter invoices awaiting approval or already approved. Approved invoices are released for payment.



Invoice Entry on Hold

Invoices or subcontractor claims are logged into the supplier ledger. Instead of processing them immediately for payment, they are placed on hold. The hold status prevents payment but allows entry into the ledger and updates job costing.


Screen for Approval

Approvers login to view a list of invoices assigned to them. Scanned copies of original invoices or subcontractor claims are available for review.


Approval/Rejection Process

Approvers can either approve or reject invoices. Rejected invoices require a note explaining the reason, stamped with date and time.


Scanning and Attachments Module

Necessary for uploading and associating scanned copies of invoices or claims with entries. Monitoring and Reporting Tools and reports are provided to track invoice approval progress. Approvers can filter invoices awaiting approval or already approved. Approved invoices are released for payment.


The key benefits of Advanced Business Manager Supplier Invoice Approval.


Streamlined Work-flow

Automating the approval process streamlines work-flow, reducing manual effort and potential errors.


Reduced Risk

By preventing lost invoices and ensuring timely payments, the system reduces financial and operational risk.


Transparency and Accountability

The approval screen and tracking tools provide transparency into the approval pipeline, ensuring accountability.





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